The dance studio booking process is designed to be intuitive, interactive and dynamic. With the interactive calendar, users can view all available studios at a glance and choose the one that best suits their needs. It allows users to quickly and easily book the studio of their choice, without having to scroll through endless pages of lists. The advanced search also makes it easier to suggest available studios according to a set of criteria predefined by the user.

To validate a reservation, users can add a reservation to the cart, check the rates, proceed to the online payment. Our online payment system, secured by Stripe, guarantees the confidentiality and protection of our users’ data. To finalize the reservation, our system performs a real-time check to ensure that the chosen studio is still available. A reservation confirmation is then sent by email once the payment is made and reservations can be followed on the calendar and in the customer area. At any time, the user can cancel his reservation and fees may apply.

The customer area of ​​our booking platform allows users to easily manage their bookings and invoices. By accessing their account, users can view all their past and future bookings, as well as the details of each booking. They can also see the status of their invoices, including paid and unpaid invoices. In addition, users can update their personal information, such as their email address, phone number or billing address. This allows them to ensure that their information is up to date and that their bookings and invoices are sent to the correct address.

User management by an administrator is a crucial element in controlling who can benefit from the studios. When a user requests to register, the administrator receives a notification to activate or not their account and determines their account type as well as the payment method. In addition, the administrator can track the reservations made and modify the information related to the user’s professional activity.

The management of reservations by an administrator is a crucial element for Circuit-Est to have a global vision of the activity within the studios. With a visualization of all reservations and the presence of an intuitive filtering tool, the team can more efficiently manage reservations for all users. They can also make reservations on behalf of a user if they wish. The platform also allows them to control the opening of reservations and the schedules of the studios with ease.

A studio scheduling system has also been implemented. Certain users, called members, have the ability to access reservations in advance in order to submit requests. Requests are then carefully reviewed by administrators to ensure that everything is in order. Once approved, these requests become reservations. This feature allows members to efficiently plan their time and optimize the use of studios, while ensuring efficient management of resources before making them available to the general public.

Administrators have the ability to easily manage rates based on demand and time period. They can set a specific price for each studio as well as for each user account type, based on the desired time period. To encourage early bookings, it is also possible to change the price if the booking is made 14 days before the scheduled date. In addition, administrators can set the maximum number of hours payable for a booking based on the user account type. This flexibility allows for competitive and situation-specific rates, while ensuring that bookings are fair for all users.

Invoice management is an important part of the booking process. Administrators have a tool that allows them to view the list of all invoices generated by bookings, and manage online or manual payments accordingly. If a booking cancellation occurs, our system automatically calculates the corresponding cancellation fees. Administrators can also export invoices in PDF format for later use or accounting. In addition, they have the option to export a list of bookings for a given period, which allows them to easily track the platform’s activities.